We are looking for a Programme Controller on behalf of the European Space Agency (ESA) for their location in Noordwijk, the Netherlands, to join their Cost Centre Control & Support Service Team. The selected candidate should show integrity and professionalism. The deadline for submitting applications is 12 June 2023.
Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at interview stage).
The successful candidate will be tasked with, but not limited to:
- The selected candidate will support the HRE Manpower Contract Technical Officer on the day-to-day activities, in particular:
- Preparation of Requests for Tender (RTs);
- Presenting the Services proposal to the Technical Responsibles and the Contract Officers;
- Supporting the recruitment process and assisting in evaluating CVs of proposed candidates;
- Contract coordination activities with the ESA Contract Officers;
- Support the interview process for MAS contractors e.g., by preparing the list of contractors, the schedule of interviews, meeting room reservations, security entries, accompanying contractors, staff etc.;
- Preparation of new contracts/contract changes as documents, perform their implementation in esa-p (create contract/Contract Change Notice (CCN)/Work Order (WO) ) and insure the correctness of the process by carrying out reviews on Statement of Work, deliverables and KPI;
- Prepare financial input for CCNs based on companies PSSA for CO and review correctness of CCNs for finalisation;
- Complete the consolidation of all manpower contracts (e.g., end of year, contract closure/modification, ad-hoc actions);
- Update and verify the completeness of the data to the relevant databases such as THREAD with contractor information (Manpower Assignment-MAS, Service) and HRE database(s) (HRE contractors workforce database) and closely monitor their evolution;
- Lead the end of year Contractors Frame Contract (EFC)reconciliation exercise as well as support the hard closure exercise;
- Prepare and provide several reports on contracts (e.g., status of contracts vs budget, amount committed, accrued, invoiced, etc) and ad-hoc reports, and analyse trends and deviations;
- Participate to the ESTEC Frame Contract Operations Board to provide HRE inputs in agreement with HRE-P and HRE-PS management.
- Moreover, the Program Controller will also support the Business Unit Controlling area in the following activities:
- Prepare information and reporting for managerial accounting issues;
- Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets including and production of associated reports to the responsible management and to the concerned areas when relevant;
- Support the elaboration of recharge rates for the Analysis Centres, perform review/analysis at Cost Centres level, controlling of their overall financial balance, and contribution to the recharging process;
- Supporting related data analysis such as for internal costs, SLAs with other directorates, activity level KPIs, the directorate dashboard information and supporting the Agency’s budget exercises;
- Maintaining related master data such as WBS, Analysis/Cost Centres, Fund and Fund Centres and supporting the Directorate reorganisations’ activities;
- Monitoring utilisation of commitment ceiling for BU funds and fund centres and taking necessary actions vis-à-vis Finance Department to redistribute allocations as required;
- Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data;
- Operation of the associated management information tools and system databases and assisting in the definition, preparation, implementation, and maintenance of management support tools to ensure efficient execution of the related tasks;
- Suggest improvements in HRE-PS processes and tools e.g., workforce database, dashboard, datalake, IPCDB, esaplan etc.
- In addition, the following activities might be requested:
- Support in the preparation of presentations e.g., for workforce reports;
- Support the ESA HRE Time recording activities where required incl. excess hours, launch campaigns and special working arrangements etc.;
- Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools;
- Monitoring and following-up on the implementation of the procurement actions such as cash and cost plans, actuals and deviations and geographical return process current commitments status and the industrial policy forecast for planned activities;
Support the execution of the directorate’s Risk Management process.
- A Master’s degree in the area of Finance, Engineering, Legal, or a similar field;
- At least 4 years of relevant working experience;
- Experience within multicultural and international environments;
- Strong working experience in another function in finance, controlling and auditing is a key asset;
- Very good knowledge of Excel, Word, and other Microsoft applications (e.g. Power BI, Teams, SharePoint)
- Knowledge of procurement process and understanding of ESA industrial policy;
- Good knowledge of esa-p and other ESA ERP and the THREAD tools is an asset;
- Knowledge of ESA financial processes/regulations is an asset;
- Some knowledge and/or understanding of space/ESA systems architecture is an asset;
- Strong problem solving and result driven approach;
- Strong ability to work independently and within group;
- Very good communication and writing skill since the position is interfacing Managers;
- Ability to work under short delivery notice on multiple related activities;
- Fluency in English, both written and spoken.
Please submit your application in English via the apply button below. Applications submitted in other languages will not be considered.